Add Course Users or Change a User’s Role

Content

Add Course Users

You might wish to add users to your Community or Cougar Courses course container.
For Cougar Courses, you might need to add a TA or, in rare cases, a student. By default
students are automatically added to the course container within 24 hours of them officially
enrolling in the course in MyCSUSM. In most cases this timeline is sufficient; however,
in certain cases you might want a student to get immediate access to course resources
and activities. In these cases you can manually add the student to your course container.
Keep in mind access to the course container does not mean they are officially enrolled in the course. If you manually add a student and
they later drop the course or never officially enroll, they must be removed manually.
You might also want to add another faculty member to your course to let them see how
you have your course setup. If you wish for them to just see your content you can
add them as a Student or, if the course is hidden, as Student with Access to Hidden
Course. If you want them to be able to import your content into their course, you
can add them as a Facilitator without Gradebook Access. Please note that due to privacy
requirements, you do not have the ability to add a user as an Instructor.

For Community, there are two ways to add users. First, you can manually add them through
the steps below. Or, you can set up self-enrollment, and the users can enroll themselves
in your container. For more information, please see our help guide on Self-Enrollment in Community.

1. Click on Course Dashboard under the Contents area on the right.

 

2. Select Participants. 

 

3. First, ensure they are not already enrolled in the course.

4. If they are not already enrolled, click the Enroll users button at the top right.

 

5. In the Enrollment options pop-up, type the name of the user in the Select Users search box. If the correct user does not come up, try searching by the CSUSM username
   or email. Click on the correct user in the search results. When they have been successfully
   selected, their name will appear in blue above the search box.

 

6. Repeat step 5 to add additional users with the same role.

7. Assign role: Select the appropriate role for the user(s)

   .
   For Cougar Courses:

   • Student with Access to Hidden Course: for a user that needs student access to a hidden
     course
   • Grader without Design Access: for TAs that grade, but do not add/edit content
   • Facilitator with Gradebook Access: for TAs that grade and can add/edit content
   • Facilitator without Gradebook Access: for a user that you want to be able to import
     your content into their course

 

8. Click Enroll selected users and cohorts.

Change a User’s Role

You might need to change the role of a user who is already enrolled in your Cougar
Courses or Community container. For example, in Cougar Courses a student might need
access to a hidden course in order to finish an incomplete. To give them access you
would need to change their role.

1. Click on Course Dashboard under the Contents area on the right.

 

2. Select Participants.

 

3. Find the user in the list and click the pencil next to their current role.

 

4. Choose the desired role from the dropdown.

 

5. If you wish to remove the previous role, click the X next to that role.

   Note

   : if their previous role is Student and you are adding the role “Student with Access
   to Hidden Course” you should

   not

   remove their original Student role.

 

6. Click the Save icon.